Executive Board Recruitment

Executive Board Recruitment 2017

2374653

♦ President

The President is responsible for the good functioning of the NGO as a whole, and its effective external representation towards partners and professional entities. He is also responsible for supervising the overall planning for the NGO during the year.

Key responsibilities:

  • Represent the organisation towards third parties (DFAE, IHEID, UNIGE, GSUN, JUNES, GISA, etc.)
  • Work closely with the Vice President to organise NGO events and recruit all project managers for NGO activities
  • Organise the General Assembly twice a year
  • Communicate with the General Assembly (send monthly updates, etc.)
  • Develop membership to the General Assembly
  • Communicate with the Advisory Board
  • Coordinate Board meetings (calling them, setting an agenda, archive minutes, moderation)
  • Follow up on other Board members’ work and assist them with their task if needed
  • Report to the Executive Board on NGO projects
  • Report to the General Assembly on the work of the Executive Board
  • Attend board meetings (once every 2 weeks / twice a month)
  • Regularly communicate with other Board members outside of meetings

Competencies:

  • Interest and commitment to GIMUN
  • Professionalism
  • Team worker and team leader
  • Strong organisational skills (ability to meet deadlines, manage an organization, multitasking)
  • Responsibility and resistance to stress and pressure
  • Fluency in either English or French, high proficiency in the other language
  • A passive knowledge of German would be a strong asset
  • Live in Geneva or surroundings (the President must attend all NGO events, board meetings, meetings with partners and coordinate with other departments of the NGO through regular meetings)

♦ Vice-President

The Vice-President is in charge of the organization of all projects of the NGO with the exception of the Annual Conference. For these events the VP works closely with the President.

Main Tasks/Projects:

  • Recruit all the Staff and Managers needed for each project
  • MUN Delegation: Follow up with the session and help the two Head Delegates in everything they need assistance with. Select an International MUN Conference for the delegation to attend.
  • Online-journal: “UN, You Know?” . Recruit the two Editors-in-Chief and the Head-of-Translation for the blog. Follow up on the work of the blog and try to create synergies with the blog and the other GIMUN Projects.
  • The organization of educative events on the United Nations (e.g. Visits of interesting sessions at the United Nations, conferences, panel discussions). UN Day / International UN Day : select the topics for each panel, contact the Guest Speakers, recruit moderators, interpreters, revise the guides for each panel, etc.
  • The organization of a study trip in the months of June/July. Recruit the three managers and work closely with them throughout all the organization process.
  • Organization of a week-long event “International Geneva” at the end of June for international students to discover Geneva, the different NGOs and IOs and why Geneva is the capital of world diplomacy.
  • Support GIMUN’s image as an NGO, not only MUN Conference
  • Attend board meetings (once every 2 weeks / twice a month)
  • Participate in all GIMUN events and help other members when needed

Competencies:

  • Experience with GIMUN’s events
  • Fluency in either English or French, high proficiency in the other language
  • Being able to plan well in advance
  • Good team working and team management
  • Good communication skills
  • Good resistance to stress and pressure

♦ Secretaries-General

Key responsibilities:

  • Organisation of the Annual Conference
  • Recruitment of the USGs and Presidents/Vice-Presidents
  • Supervise recruitment process of participants
  • Work closely with PR Director to promote the Conference
  • Facilitate communication among all Conference’s departments
  • Keep track of departments’ progress
  • Intervene when a problem occurs
  • Offer personal insight
  • Coordinate work of all departments
  • Control budget spending
  • Reinforce teambuilding
  • Contact Guest Speakers
  • Support GIMUN’s image as an NGO, not only MUN Conference
  • Attend board meetings (once every 2 weeks / twice a month)
  • Participate in all GIMUN events and help other members when needed

Competencies:

  • Experience with GIMUN / other MUN conferences
  • Fluent in both official languages
  • Preferably some chairing experience
  • Leadership skills
  • Fostering team work among the departments
  • Group spirit necessary to be part of the Executive Board
  • Establishing a system of hierarchy: SGs – USGs – Chairs – Delegates
  • Good communication skills
  • Good at multitasking; managing different departments and issues of academic as well as logistical nature   
  • Being able to plan well in advance

♦ Finance Director

The Finance director is mainly responsible for fundraising and for the NGO accountancy.

Key responsibilities :

  • Fundraising
  • Establishing a coherent annual budget, with details on each event
  • Making sure the budget is being followed for each event
  • Maintaining the accounting records (cash flow statement, income statement, balance sheet)
  • Paying the NGO invoices
  • Giving a clear and transparent accountability during the General Assembly, to the financial reviewers and to the financial partners

Competencies :

  • Fluent in both French and English (mostly written for the latter)
  • Very good organisational skills and efficiency
  • Knowledge in accountancy is a strong asset (though it is possible to recruit someone who does not have any previous knowledge, but who has a strong interest and is very willing to learn)
  • Responsibility and resistance to pressure and stress
  • Live in Geneva or surroundings: the Finance Director must attend all NGO events and board meetings

Public Relations Director

Key responsibilities as head of department :

  • Diffusing information to recruit participants for all GIMUN events around the year
  • Managing the GIMUN website (regular updating)
  • Managing all social networks (Facebook, Instagram, Twitter, YouTube, Snapchat)
  • Making flyers and posters for all GIMUN events
  • Managing all email addresses and contacts within GIMUN
  • Managing the Public Relations Department, consisting of (but not limited to) : PR Vice-Director, creative director, assistant, translators, photographer, video manager

Competencies:

  • Interest and commitment to GIMUN
  • Strong knowledge of GIMUN and all of GIMUN events
  • Strong interest and experience in advertising activities, social media and “branding”
  • Team leader (PR department) and team worker (Executive Board)
  • Strong organisational skills
  • Responsibility and resistance to pressure and stress
  • Fluency in both English and French: communication through all channels must be in English and French
  • Live in Geneva or surroundings: the Public Relations Director must attend all NGO events and board meetings

Apply:  Send your application form and your CV to board@gimun.org. The application deadline is April 23rd 2017.

Application form: executive-board-recruitment-form-1